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Respect of Users’ Privacy Rights

  1. The project respects and gives significance to individual rights, personal information and personal information protection. The project realizes that users would wish to be assured of security in using the services via the project’s website.
  2. Personal information received by the project, such as name, age, address, telephone number, I.D. number and financial information that can be used to trace an identity, that is complete, accurate, up-to-date, and of good quality will be used only for the purpose of the project’s operations. The project shall use stringent security measures so that personal information may not be used without permission.

Limited Collection of Personal Information

  1. In regard to collection and preservation of personal information, the project shall use lawful and fair means to limit collection and storing of personal information. It shall only be used for services stipulated in the objectives of the project.
  2. The project shall obtain users' consent prior to collecting personal information except in the case that:
    1. It is an exception prescribed by law.
    2. It is for users' benefit but consent cannot be obtained at that time.
    3. It is for the benefit of users' life, health, or safety or the life, health, or safety of other service users.
    4. It is for the purpose of legal investigation or inquiry by officials or court proceedings.
    5. It is for study, research, or statistical data collection.
  3. The project shall not collect personal information about genetic traits and sexual behavior, or information that may be detrimental to personal reputation, or information that may cause unfair discrimination to any person except in the case that:
    1. Users' written consent has been obtained.
    2. It is an exception prescribed by law.
    3. It is for users' benefit but consent cannot be obtained at that time.
    4. It is for the benefit of users' life, health, or safety or the life, health, or safety of other service users.
    5. It is for the purpose of legal investigation or inquiry by officials or court proceedings.
    6. It is for study, research, or statistical data collection.
  4. The project may integrate users' personal information with information received from other sources only as necessary and with users' consent, for the purpose of updating personal information.

Objectives in Collecting Personal Information

  1. The project collects personal information to be used for the project’s operations, studies, research, or statistical data collection in accordance with the project’s operational objectives.
  2. In the event of subsequent changes in the collection of personal information, the project shall notify users and ask for their consent. Any amendment made to personal information shall be recorded.
  3. In the event that the project collects, stores, uses or discloses personal information for purposes other than the stated objectives, the user have the right to privacy and can choose whether they will allow the project to collect, store, use or disclose such personal information.
  4. For the purpose of analysis of the use of services via a website and for traceability in the event of problems in service usage, the project automatically uses log files for record keeping by which at least the following data is saved:
    1. IP Address
    2. Type of Browser
    Moreover, the project also uses the services of external agencies/organizations that keep log files in providing services via websites as prescribed by law.
  5. The project shall not perform any act not mentioned in the above objectives except:
    1. When users have been informed of the new objectives and given their consent.
    2. In the case that it is prescribed by law.

Limited Use of Personal Information

  1. The project may use and disclose personal information only with users' consent and when it is in accordance with the project’s objectives.
  2. The project shall ensure that it shall not disclose, show, or cause to appear the users' personal information in any other manner other than that specified in the project’s objectives or to a third party except in the event that:
    1. Users' written consent has been obtained.
    2. It is an exception prescribed by law.
    3. It is for users' benefit but consent cannot be obtained at that time.
    4. It is for the benefit of users' life, health, or safety or the life, health, or safety of other service users.
    5. It is for the purpose of legal investigation or inquiry by officials or court proceedings.
    6. It is for study, research, or statistical data collection.
  3. In certain cases, the project may allow other persons or agencies/organizations to have access to or use users' personal information as necessary, for the purposes of and under the authority of the project, and with prior consent of users.

Security Measures

The project recognizes the importance of personal information security and has set up security measures that are appropriate and consistent with keeping confidentiality of personal information. The measures aim at preventing loss, accessibility, destruction, use, modification, amendment or disclosure of personal information unlawfully or without authority. These measures shall comply with the project’s policy and guideline on IT security.

Users' Rights to Personal Information

  1. In the event that users' wish to obtain their own personal information, they may send a request according to the criteria and methods set forth by the project. Upon receipt of such request the project shall take prompt action to inform users of the existence or details of such personal information within a reasonable time.
  2. If any personal information is found to be incorrect, users may notify the project and request that such information be corrected, changed, or deleted. In that case the project shall prepare a memorandum of objections regarding storage and accuracy of personal information.
  3. Users have the right to check the existence and the nature of personal information, and the use of such information at the business premises of the project. In addition,users have the right to request:
    1. Certified copies of documents relating to their personal information.
    2. Rectification or change of personal information so that it is accurate and complete.
    3. Discontinuation of the use or disclosure of their personal information.
    4. Deletion or destruction of their personal information.
    5. Information about the method of acquisition of their personal information in the case that information has been collected or stored without their consent.
    Nevertheless, the project may deny the request if required by law or if identifiable personal information has already been deleted.

Linking Personal Information with Other Persons or Agencies/Organizations

  1. The project may link personal information to other persons or organizations. Prior to such linkage, the project shall notify users and request their consent, with at least the following details given:
    1. The name(s) of the person(s) or agency (agencies) to which that personal information will be provided
    2. The objective in linking personal information.
    3. Personal information linking methods.
    4. Personal information to be linked to other parties.
    5. The names of parties having the right to access personal information.
  2. In linking personal information to other persons or agencies/organizations, the project shall clearly inform the user of the name of the information collector and any party having the right to collect information. Moreover the project shall keep records of information linkages.
  3. If there is any change in information linkage, the project shall notify the user thereof and request prior consent.

Change in Privacy Policy

The project may revise this privacy policy occasionally to be consistent with changes in service provision, the project’s operations, and public suggestions/comments. The project shall make a clear announcement before proceeding with any changes or may deliver the notification of change directly to the users.